Hire Agreement Booking Form

Online Club Hire Request Form

Our club is proud to have outstanding facilities, and we are very grateful to our club sponsors, generous members, and supporting organisations who have helped us invest in these. You could find out more about our facilities here.

One of the benefits of club membership is the ability to request hire of our facilities for private events - this is available to members of with one year's continuous membership. However, as part of our contribution back to the local area we are also willing to hire our facilities at community rates to help local community groups and sports clubs.

Please use this form to request a hire booking specifying all details relevant to your request. This will be submitted to the Hon. Secretary who will review this and present your request to the monthly Management Committee for approval. If you have any questions you can contact us on hadleigh.thundersleycc@gmail.com.

Hire Request Summary

Type of Hire*

Please tell us whether this is a request on behalf of a community group, local sports club or for a private hire event.

Private hires can be made by members with one year's continuous membership. Please confirm you are making this booking as an eligible club member.

Yes, I confirm I am an eligible club member.

Hirer Details

Organisation Name:

Tell us about your organisation:

Organiser's Name:

Role in organisation:

Organiser's Address:

Organiser's Postcode:

Tel/Mobile:

Email Address:

Event Details

Date of Booking

The club is unlikely to accept bookings past 23:30 in the evening. 15 minutes before and after the hiring period will be provided for set-up and clear-up.

Time from:

Time to:

Total Hours:

Description of Event

Do you want to make this a regular booking? Provide details below:

YesNo

Please provide more information:

Areas to be used:

Social AreaClub BarKitchen AreaChanging RoomsOutdoor Patio Area

Estimated number of attendees (max 80):

Number of Bar Staff required:

How many changing room facilities are needed:

Are there any special requirements or resources needed? If so, write below:

The club does not offer catering outside of our bar facilities.

Additional Information for Management Committee:

Indicative Club Hire Costs

Community Groups and Sports Clubs may hire the social area for £10 p/h and bar staff for £10 p/h
The hire of the social area for private functions shall cost £30 as a minimum
The provision of bar staff for private functions is subject to the pricing structure set out in the T&Cs
The hire cost of changing facilities is to be agreed separately on a case by case basis by Management

A minimum deposit of £30 is required for private hires no later than one week in advance (or at the time of booking) to secure the booking. This will be refunded where the club is left in a clean, tidy condition at the end of the booking, and all terms and conditions have been adhered to by the hirer.

Terms and Conditions

I have read and accept the terms and conditions as set out overleaf and agree to pay Hadleigh & Thundersley Cricket Club for any losses or damages incurred during this hire period caused by the hire party or organisation.